One system for the work and the money
Your business runs on six systems. You’re the seventh one holding them together.
Every gap between those systems becomes your job. We replace the retyping, reconciling and remembering with one system built around how your business works. Then we host and maintain it for you.
A keelson is the hidden beam that keeps a ship from working itself apart under load. Nobody sees it, but everything depends on it. We took the name because every business needs something holding its systems together. That something should not be the owner.
I want to…
The condition
Six systems, and the person reconciling them
None of them talk to each other. You do. You retype the quote, update the schedule, match the payment and fix the books, every week, from memory, usually after the crew has gone home.
01
An invoicing tool
Where the money owed lives, until someone marks it paid somewhere else.
02
A scheduling app
Where the week lives. It has never once been told what the week cost.
03
A payment processor
Where the money actually lands, minus fees nobody has reconciled yet.
04
Your bookkeeper’s exports
Where last month lives, arriving too late to change anything about it.
05
An estimates spreadsheet
Where the price came from, if the right version is still open.
06
A calendar only you can read
Where everything that did not fit in the other five ends up.
Nobody sold you that job, nobody bills you for it, and it is the first thing that breaks when the work gets busy.
The Keelson Platform
One thread, from the estimate to the ledger
The same record moves the whole way through. Nothing is re-keyed, and nothing waits for you to remember it. The screens below are the Core, fitted to the trade in each example. The shape is the same. The fields and the language are yours.
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Estimate → invoice
The estimate becomes the invoice without being re-typed.
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Schedule → books
A cancellation reaches the books without anyone remembering to tell them.
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Job → job cost
You can find out what a job cost while the crew is still on site.
Operations home
The morning view: what is past due, what expires today, and what is running hot, each with the thing to do about it attached.
Leads and the CRM
Where a lead came from, how long it has been sitting, and every call and email against it, on the same record that becomes the estimate and the invoice.
Books and period close
Recognition and reconciliation run all month, so closing a period is a checkpoint rather than a scramble.
The day’s bookings
Every appointment across staff and rooms on one agenda, so the front desk and the roster are reading the same record.
What your customer sees
Their plan, their invoices and the documents waiting on them, running on the same record the back office runs on. Not a second system to keep in step.
Trucking back office
Logs every load, receipt and invoice as the work happens, then shows the owner what the month actually cleared after fees.
Custom build · built for a trucking operator
Coaching and athlete logging
Athletes log each set as they lift, with the coach’s cue on the movement in front of them. A missed rep prompts a retake instead of quietly going unrecorded.
Custom build · built for a nonprofit weightlifting club
Scroll to the custom builds →
What you would actually be buying
The Core is the whole back office, and we run it.
Not software you have to operate. The work and the money in one system, the web presence inside it rather than beside it, and an in-house team keeping it running month to month. This is the thing; the website is a door into it.
One shared core
Built for and operated by gyms, trucking operations, home services, nonprofits and more. That is why the next business in a new trade gets an edge built for it, not a system built from nothing.
Core
Coming soonFor an owner-operated business that quotes work, schedules it and bills for it, and wants one system running all three.
- Customer records and pipeline
- Quotes, invoicing and payment collection through your own payment account
- Scheduling and bookings
- Books that reconcile themselves, with bank and card feeds
- Campaigns and lead nurture that fire off the same customer record
- Every location and team rolled up into one number
- Stock and cost tracked against the job that used them
- The tools you keep, wired in rather than replaced
- Two or three modules specific to your trade
Show all nine
- Books that reconcile themselves, with bank and card feeds
- Campaigns and lead nurture that fire off the same customer record
- Every location and team rolled up into one number
- Stock and cost tracked against the job that used them
- The tools you keep, wired in rather than replaced
- Two or three modules specific to your trade
Custom
Available nowFor a business whose operations do not fit a drawing that already exists: compliance workflows, heavy integration, unusual inventory, multiple entities.
- Discovery-led scoping against your actual operation
- Any Core capability, extended or rebuilt to your process
- No feature ceiling and no module count
- A written statement of work before anything is built
Scope decides the fee, so nothing is published here. Every engagement starts the same way: a free 30-minute workflow review and a written statement of work. Build turnaround is 4–8 weeks depending on scope.
The lower-commitment way in
Not ready for the whole thing? Start with the website.
A custom site built to be found, by people and by the AI answer engines that increasingly stand between people and you. It is the front of the same platform, built by the same team, and the rest of the back office is there when you want it. The site, its content and your data are yours from the first day and stay yours.
Tell us what your week actually looks like.
A free 30-minute workflow review. We ask what you run, what you re-key, and what you cannot see. If we are not the right fit, we will say so on the call. The booking form opens in a new tab; you can email us instead if you prefer.
hello@keelsonsystems.orgAn in-house team · built in America, never outsourced